Executive Assistant
Executive Assistant
Location: Remote
Job Type: Part-Time Contract
About Us
Our mission is to help businesses grow and thrive through unparalleled strategic marketing initiatives while cutting out the BS of traditional agency overhead and expenses. Our work focuses on merging human-centric strategy and technical digital knowledge to build award-winning marketing strategies for today’s evolving B2C brands.
We have been both the client and the agency, and we get it. That’s why we are looking for good people to join us in delivering projects of exceptional quality and building complex cross-functional strategies to drive results.
We do things a little differently.
At Kindle & Slate we pride ourselves on being a dynamic team of talented individuals, each selected for their unique expertise. This approach allows us to tailor our services to meet the specific needs of each client, ensuring high-quality results without the burden of traditional overhead costs. By leveraging the skills of specialized professionals, we deliver solutions that drive success for our clients while keeping our processes streamlined and efficient.
Job Summary
As a Executive Assistant, you proactive, highly organized, and trustworthy. You will be supporting our Founder in both business operations and project management. This is a remote, part-time role for someone who thrives in a fast-paced environment, loves bringing order to chaos, and is comfortable working independently while keeping things moving behind the scenes.
Key Responsibilities
Business Operations & Executive Support
Manage and optimize calendars, schedule meetings, and handle time zone coordination
Monitor and triage email inboxes, flagging priority items and drafting responses
Prepare meeting agendas and background materials, and send post-meeting follow-ups
Track project timelines and deliverables using task/project management tools
Marketing Agency Admin
Support client onboarding: sending contracts, scheduling kick-off calls, organizing folders
Assist with client reports, slide decks, and proposal formatting
Coordinate with freelancers and manage internal content calendars
Upload and schedule blog posts, newsletters, or social media content
Conduct research on vendors, tools, and industry trends as needed
Tools You Use
Google Workspace (Docs, Sheets, Calendar)
Slack, Meet, Calendly
Notion, Asana, Trello, or ClickUp
Canva or Google Slides
Social media schedulers (Later, Meta Business Suite)
Requirements
3+ years experience as an Executive Assistant, Virtual Assistant, or in an operations/admin role
Outstanding communication skills (written and verbal)
High attention to detail, proactive problem-solver, and able to manage multiple moving pieces
Comfortable handling confidential information
Familiarity with marketing or creative industries a big plus
Available during some Eastern Time working hours
Bonus Points
Experience supporting a founder or entrepreneur
Knowledge of client-facing tools or CRMs
Interest in marketing, branding, or communications
What We Offer
Please note this is a part-time, contract position.
Remote work and flex hours - you work for yourself, on your schedule.
Opportunities for professional development and growth.
A collaborative and creative work environment.
Work-life balance: a focus on productivity rather than hours, emphasizing results over rigid schedules.
Network expansion: collaboration with professionals worldwide, expanding your professional connections with other gig workers.
How to Apply
Interested candidates should submit their resume, a cover letter, and any relevant portfolio work through the application form below. Candidates chosen for interviews will be contacted directly. Thanks for your interest in joining Kindle & Slate!
